EduTrack PRO - Complete School Management System for Ghana

Comprehensive Features

Everything You Need to Run Your School

From student registration to fee collection and academic reports, EduTrack PRO handles it all.

Student Management

Complete student lifecycle management with photo capture, signatures, and comprehensive profiles.

Auto-generated Student IDs (STU001)
Webcam photo capture
Digital signatures
Parent/Guardian details
Medical & emergency info

Staff Management

Comprehensive staff records with qualifications, bank details, and class assignments.

Auto-generated Staff IDs
Professional qualifications
Bank & SSNIT details
Class & subject assignments
Salary management

Fee Management

Complete fee tracking with multiple payment methods and automated SMS receipts.

Multiple fee types
Cash/Card/Bank/Online payments
Weekly feeding fee summary
Automated SMS receipts
Outstanding fee tracking

Expense Tracking

Track all school expenses with category breakdown and vendor management.

Multiple expense categories
Vendor tracking
Payment method tracking
SMS alerts to management

Terminal Reports

Generate professional report cards with e-signatures and custom grade boundaries.

Configurable subjects per class
Custom grade boundaries
E-signatures (Director, Head Teacher)
PDF generation
Automatic position calculation

SMS & Email Alerts

Automated communications with parents and staff via SMS and email.

Arkesel SMS integration
PHPMailer SMTP support
Message templates
Bulk SMS to class/all
Delivery logs & history

Dashboard & Analytics

Real-time insights into your school's financial and academic performance.

Monthly collections chart
Financial summary
Outstanding fees tracking
Class-wise breakdown

Financial Reports

Comprehensive financial reporting with export capabilities.

Fee collections report
Expenses report
Profit & Loss analysis
CSV export

User Management

Role-based access control with detailed activity logging.

Role-based permissions
Activity audit trail
User profiles
Login history

Built for Ghanaian Schools

Every feature is designed with the unique needs of Ghanaian educational institutions in mind.

Ghana Cedis (₵) Support

All financial figures displayed and processed in Ghana Cedis with proper formatting

Local SMS Integration

Arkesel SMS gateway for reliable local message delivery to parents

Ghana Phone Format

Automatic formatting for Ghana mobile numbers (233XX...)

WAEC/GES Compliant

Report formats aligned with Ghana Education Service standards

Coming Soon: Online Payment integration, Mobile Money payments, and parent portal

Why Ghanaian Schools Choose Us

Dedicated Local Support
Ghana-based tech representative assigned to your school for personalized assistance
Offline Capable
Works seamlessly in areas with poor internet connectivity
Local Data Hosting
Your school's data stored securely on servers within Ghana
24/7 Support
WhatsApp and phone support available anytime
GES Curriculum Aligned
Designed specifically for Ghana's educational structure

Development Roadmap

SMS Integration Live

E-Signatures Live

Online Payment Integration Q2 2026

Parent Portal Q3 2026

Role-Based Access

Different Roles, Different Permissions

Tailored access levels for every staff member in your school.

Admin

Full Access

All modules access
User management
System settings
Activity logs

Headteacher

Management

Dashboard overview
Students & Staff
Academic reports
SMS & Alerts

Accountant

Financial

Fee management
Expense tracking
Financial reports
Payment oversight

Cashier

Payments Only

Process payments
Payment history
Receipt printing

Registrar

Student Records

Student registration
Student profiles
Class assignments

Teacher

Academic

Score entry
Class roster
Report cards

Simple Pricing

Plans That Grow With You

Transparent pricing with no hidden fees. Custom enterprise solutions available.

One-Time

Setup & Onboarding

₵1,000

one-time fee

Custom domain setup
Hosting configuration
School branding & logo
Data migration assistance
Staff training (2 hours)
WhatsApp support group

Monthly Subscription

₵200

per month

3 months FREE from agreement date
SMS credits included
System maintenance
Dedicated tech representative
Priority support
Daily backups
Security updates
Feature updates
Future: Online Payment integration, Parent portal

Custom Additions

for pricing

Custom module development
Integration with existing systems
Advanced reporting
API access
Multiple school management
Custom SMS templates
And more...

Currently Available: Student/Staff management, Fee tracking, SMS alerts, Terminal Reports with e-signatures
Coming Soon: Online Payment integration, Mobile Money, Parent Portal

Testimonials

What School Leaders Say

"EduTrack PRO has transformed how we manage our school. The automated SMS receipts alone save us hours of work every week."

Joseph Asare

Headteacher, Sunrise Academy

"The terminal report generation with e-signatures is a game-changer. Parents love the professional look of the report cards."

Elizabeth Mensah

Administrator, Faith Heritage School

"The dedicated tech rep makes all the difference. Any issues are resolved within hours, not days."

Kwame Osei

Proprietor, Royal Leaders School

Get in Touch

Ready to streamline your school operations? Let's discuss your needs and provide a customized solution.

Call Us

+233 53 779 3106

Email

info@oricnetwork.com